How to cut time spent on rotas by 60%

Cutting rota time by 60%

Rota building is one of the most under-appreciated drains on a manager's week. Between skill mixes, DBS status, holiday cover and last-minute sickness, a "quick tweak" can eat an entire afternoon.

What we changed

• Auto-suggest cover based on qualifications and hours worked
• Compliance ratios enforced before publish
• Staff self-service swaps with manager approval

The result

Oakwood Care Group reduced their rota admin from 12 hours a week to under 5 — without hiring anyone new.